Meeting Minutes

Meeting Minutes, 11/18/2009

Topics Covered:

  • Approval of Previous Meeting Minutes
  • Review of ResidentsWho Did Not Receive Newsletter
  • Status Update from Sgt. Stevens
  • Status of Laptops for Cars
  • Procedure to Handle Reports of No One Answering a District Phone Number
  • Survey Results
  • Website Cost

These minutes are approved.

Attendance:

Angela Henderson

Susan Guidry

Corey Tisdale

Romney Richard

 

Also in attendance: None

 

Motion by Ms. Henderson to approve meeting minutes from October. Seconded by Ms. Richard. Unanimous approval.

 

Residents Who Did Not Receive the Newsletter

  • 215 N. Salcedo
  • Person on Cleveland
  • Some residents are receiving theirs later than others.
  • We printed extra magnets and newsletters, about 50 or 60 so we can cover those who were missed.

 

Update on Stats From Ronnie

  • The number of arrests has remained stable, however more key arrests were made recently, including some significant arrests that will take care of persistent issues.
  • Key arrests include a woman who was picked up and identified in connection with a number of burglaries. That arrest also led to finding a store where a great deal of stolen property was being sold. The store is located just outside Mid-City. The arrest connected burglaries on S. Salcedo, Iberville, Baudin and other locations in Mid-City.
  • Another key arrest included MCSD officers catching perpetrators immediately after a possible armed robbery in progress. Officers recovered the gun that was used and the money that had been stolen in the armed robbery itself.
  • MCSD officers are making about 2 arrests per day – Ronnie feels that the arrests have been critical arrests that will improve the safety of the area.
  • Reports of activity at the Car Wash continues. NOPD had been watching it but will monitor it again per requests of neighbors.

 

Status of Laptops for Cars

  • The motion was already approved in a past meeting to put the laptops into the officer’s cars. Becker will need to cut a check for the laptops so that those can be ordered and installed.
  • Ronnie will request the laptops be ordered now.

 

Procedure to handle reports of patrols not answering phones

  • Ronnie calls the officers when there is a report of no answer. Ronnie is double checks the trip sheet and cell phones cases where there has been a report of no response to a call from a neighbor.

 

SURVEY RESULTS

  • Susan or Romney will check the PO box for surveys that have come in.

 

WEBSITE

  • MCSD should be paying the nominal fee for hosting the website.
  • Corey will determine the cost of the website and present that to the board for consideration.

 

MOTION to adjourn by Ms. Henderson at 7:12 p.m. Seconded by Ms. Richard. Unanimous approval.

midcityMeeting Minutes, 11/18/2009
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Meeting Minutes, 10/15/2009

Topics Covered:

  • Approval of previous meeting minutes
  • Report fromDistrict Coordinator Sgt. Ronnie Stevens
  • Newsletter Status Update
  • Magnet Status Update
  • Tax Freezes Revisitation
  • Report on Liberty Bank
  • Announcment of Official MCSD Address
  • Update on Finances
  • Status of By-Laws
  • Status of Chairman Replacement
  • Target Zones

These minutes are approved.

Attendance:

Colleen Boyle-Gannon

Angela Henderson

Susan Guidry

Corey Tisdale

Romney Richard

 

Also in attendance: Esther Braxton, Susan Stewart, Karen Stemley Hayes, Sgt. Ronnie Stevens, Becker Rutledge

 

Motion by Ms. Henderson to approve meeting minutes from September. Seconded by Ms. Gannon. Unanimous approval.

 

REPORT FROM MCSD COORDINATOR – SGT STEVENS

  • Sgt. Stevens has continued keeping a chart of the various crimes. Numbers and types of arrests are listed.
  • All three cars have arrived and are at the dealership and will be picked up tomorrow morning. They will be outfitted with the cages and sirens and be decaled. Timing for completion will depend on how many other cars they have ahead but it should be between 7-10 days.
  • Sgt. Stevens reported to the board that we need to reconsider the MCSD decal given space limitations. He suggested an oval decal with a gold background and red letters so that it will stand out. The decals are to be put on the car between the rear passenger window and the rear window. This is the only space available on the car for security district decaling.
  • MOTION from Ms. Richard to approve a gold oval with crimson letters that Mr. Tisdale will design. Seconded by Ms. Guidry. Unanimous approval.
  • Decals cost about $650 per car, depending on the template and the design.
  • NOPD’s technology department is getting a quote for computers in the cars for the board’s consideration.
  • Sgt. Stevens will give us the invoices from the sirens, cages and cars. No monies have been paid on this to date by the security district.
  • Sgt. Stevens reported that he has been working closely with the narcotics unit, they carried out a couple search warrants and have plans to carry out a couple more.
    • 622 S. Lopez – Recovered two firearms, crack cocaine, marijuana
    • 3500 block of Palmyra – Made an arrest for possession of a firearm and breaking and entering.
  • Sgt. Stevens and Major Norton have been working with Volunteers of America on Tulane. They may be able to provide a space for the Mid-City Security District Coordinator, officers, meetings, etc.

 

NEWSLETTER STATUS

  • Ms. Richard has completed the newsletter and it is waiting at the printer.
  • Mr. Tisdale has finalized the mailout list.
  • ACTION for Ms. Richard to contact Jennifer Weishaupt to see if she has a list of businesses in the MCSD and Ms. Henderson will contact staff of Stay Local to see if they might have a complete list. MCSD plans on additionally sending the newsletter and magnets to businesses as well as residents.
  • Mr. Tisdale will also put the newsletter in PDF form on the website so that folks can download it there as well.
  • The newsletter will also contain one magnet, a survey and a return envelope.

 

MAGNET STATUS

  • Mr. Tisdale will be picking up the magnets tomorrow with the check prepared by Ms. Rutledge.

 

READDRESSING TAX FREEZES

  • MCSD set October as the month it would reconsider creating legislation to amend the current legislation, so that anyone with a tax freeze would be exempt from the security district fee.
  • 842 households have tax freezes which amounts to $168,000 per year in revenue for the Security District, based on this year’s tax rolls.
  • Tangible and intangible benefits result from the security district for each resident within the district whether they pay or not.
  • It was determined, based on the current budget and projections of costs, that exempting 842 households from the fee, would render the service inoperable, in other words, the MCSD would not be able to provide sufficient coverage to make a difference in the safety of the neighborhood.
  • Motion by Ms. Henderson not to go forward with an attempt to pass new legislation to create an exemption from the security district fee for folks who have tax freezes. Second by Ms. Richard. Unanimous approval.

 

REPORT ON LIBERTY BANK STATEMENTS/ADDRESS

  • Ms. Rutledge reported that Liberty Bank sends quarterly statements and that mail from Liberty Bank is being sent to Ms. Rutledge’s accounting firm address.

 

ANNOUNCMENT OF OFFICIAL MCSD ADDRESS

  • The official MCSD Address is:

Mid-City Security District

PO Box 19651

New Orleans, LA 70179

 

FINANCES

  • Ms. Rutledge prepared checks for Stencil works for the magnets, for her accounting services (she is charging half of her regular rate to the Security District) and also a check for NOPD services. Each will be signed by two commissioners at the meeting tonight.
  • Sgt. Stevens brought an invoice for the police services, the total bill is $42,883 for one and a half months of police service. When we have full coverage (24-7) the bill will be slightly higher. The police invoices will be made available every two weeks for payment.
  • Mr. Tisdale brought the invoice for the magnets.
  • Ms. Rutledge brought an invoice for her services.

 

STATUS OF BY-LAWS

  • Ms. Guidry’s computer has crashed and she was unable to consider the bylaws this past week. Ms. Gannon and Ms. Guidry will collaborate to get the bylaws created in the next couple weeks before the next MCSD meeting.

 

STATUS OF CHAIRMAN REPLACEMENT

  • Bylaws will cover the replacement process; however it appears that the Vice Chairman does have the role of taking over the place of the Chairperson, should the Chairman leave.
  • MCNO has the responsibility of finding a replacement for Mr. Tisdale, given that he was their appointment.

 

TARGET ZONES

  • Target zones were discussed with Sgt. Stevens for additional coverage and surveillance by the patrols.
  • Some progress has already been made on a couple of the zones.
  • Neighbors were encouraged to submit locations where they are seeing criminal activity.

 

MOTION to adjourn by Ms. Henderson at 7:45 p.m. Seconded by Ms. Richard. Unanimous approval.

midcityMeeting Minutes, 10/15/2009
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Meeting Minutes, 9/17/2009

Topics Covered:

  • Cell phones
  • Financial update
  • Progress report – Sgt. Stevens
  • Monthly reporting – Expectations & Options
  • Hot Spots & Targets
  • Car Update
  • Bylaws
  • Process of Corey’s Replacement
  • Newsletter & Magnets

These minutes are approved.

 

 

Attendance:

Colleen Boyle-Gannon

Angela Henderson

Susan Guidry

Corey Tisdale

Romney Richard

 

Also in attendance: Ben Misko, Sharon Olson, Becker Rutledge

 

Motion by Ms. Henderson to approve meeting minutes from August 20, 2009. Seconded by Ms. Guidry. Unanimous approval.

 

Cell phones

  • Mid-City phones are functioning.
  • 3 numbers are Sgt. Stevens 252-1569, Patrol 1 252-1570, Patrol 2 252-1571

 

Financial update

  • We have not received any mail at this point from Liberty Bank, it’s possible they send quarterly statements.
  • Wrote check for insurance for $18,079, which was approved at the prior meeting.
  • $16,000 to deposit in checks from City Hall, those will be deposited at Liberty Bank.
  • Still some property owners were not billed, the Assessors office has recently caught this and are sending out bills to those property owners.

ACTION for Ms. Guidry to call Liberty Bank about statements and which address the bank is using.

 

Progress report – Sgt. Stevens

  • The Security District will be far easier to staff as soon as the cars arrive. That being said, we still have shifts covered very well for Monday through Thursday, and strong coverage on Friday and Saturday. Sunday continues to be a tough shift to fill.
  • Sgt. Stevens noted that he would like to get regular shifts set up so that each week is similar with the same officers on the same shifts.
  • The Security District became operational on Aug 24th. In that first week the officers made 11 arrests and wrote 41 tickets (traffic citations) within the district.
  • A key component of the security district is visibility. The goal will be to keep officers patrolling as much as possible.
  • This month 18 arrests and 85 tickets written. 521 items created. “Items” are police actions taken (anytime an officer steps out of the car to investigate something, etc).
  • 12-hour shifts continue for NOPD, which also creates a shortage of available officers for overtime shifts. The 12-hour shifts have been extended through October.

 

Monthly reporting – Expectations & Options

  • Ronnie is currently keeping track of arrests, tickets, items, but also specifically he has to keep track of what types of crimes the arrests/tickets/etc were for. He is keeping a spreadsheet that shows a breakdown of the various persons and property crimes, each type, and the number of arrests/reports of each.

 

Hot Spots & Targets

  • 3500 block of Palmyra, Banks and Cleveland
  • Protech – 415 N. St. Patrick St. is currently being handled by the 3rd district QOL.
  • 3400 block of Banks
  • 400/500 Block S. Genois – large, rowdy group of kids that seem to come from the 400 and 500 blocks of S. Genois directly after school (3:45 to about 4:15 arrival) and they are totally out of control.
  • Car wash at Jefferson Davis and Conti – Drug deal hot spot.
  • Cars broken into on Murat.
  • For Quality of Life issues it is OK for folks to call Ronnie, however, the MCSD Patrols may not have the expertise to handle most QOL issues. This requires training and knowledge of which city department to call for each issue.
  • Ronnie checks the MCSD website daily – QOL issues can be sent through the site and from commissioners.

 

Car Update

  • Joe Laura submitted a suggestion that we use magnets on NOPD cars to designate them as MCSD cars when they are operating as MCSD patrols. Unfortunately can’t put any magnets on patrol cars w/o pre-approval from the whole NOPD chain of command.
  • No update at this time on time frame for arrival of cars. Ronnie spoke with Sgt. Davis on Monday about the cars, Davis will call the factory again. The good news is that the factory has begun to send cars out again.

 

Bylaws

  • Legislation states that bylaws must outline the following
    • Duties of the officers
    • Meetings – the regularity of meetings
  • Other items that the board thought should be covered by the bylaws:
    • Process by which new appointees are sought, on-boarded
    • Resignation process
    • Need to add that check writing was previously approved by a board vote, always requiring 2 signatures.
  • Ms. Gannon and Ms. Guidry have formed a bylaws committee and will continue work on creating a set of bylaws to guide MCSD board operations.

 

Process of Corey’s Replacement

  • Suggestions for recruitment: Ben Misko, Joe Laura
  • Legislation says that officer roles are to be re-selected every year. Need to look at changing of offices, when, how selected.

ACTION item for Susan to look into commissioners changing offices (responsibilities/roles).

 

MCSD Address

  • Ms. Guidry reported that the insurance company has changed our address to Ms. Rutledge’s address.

MOTION by Ms. Richard to open a PO Box at the Mid-City post office, seconded by Ms. Guidry. Unanimous approval.

MOTION by Susan that we pre-approve the expenditure on the PO Box up to $150 per year. Seconded by Ms. Richard. Unanimous approval.

 

Newsletter & Magnets

  • Now that we have the phone numbers to provide to residents, we should send the Newsletter out.
  • Both patrol car numbers should be put on the magnet in case the first patrol is busy with another call and cannot answer the first call.
  • Magnet design will be created as follows: Emergencies 911, non-emergencies 821-2222, MCSD Patrol 1 # and Patrol 2 #
  • Use voicemail to indicate that if the patrol does not answer, call the other of the two patrols.
  • Board decided to publish Sgt. Steven’s email and station phone number.

ACTION: for Ms. Henderson to contact the Assessors office, to get addresses for mailout.

MOTION by Ms. Henderson to authorize expenditures of magnets of no more than $2000. Seconded by Ms. Guidry. Unanimous approval.

MOTION by Ms. Henderson to approve necessary costs to get newsletter mailed. Seconded by Ms. Guidry. Unanimous approval.

 

MOTION to adjourn by Ms. Richard at 8:04 p.m. Seconded by Ms. Guidry. Unanimous approval.

midcityMeeting Minutes, 9/17/2009
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Meeting Minutes, 7/16/2009

Topics Covered

  • Approving past minutes
  • Accounting review
  • Financial report
  • Status of CEA
  • Status of insurance
  • Status of cars
  • New meeting location
  • Night out against crime
  •  Status of bylaws
  • Resolution for Liberty Bank

These minutes are approved.

Attendance: 
Angela Henderson

Susan Guidry

Corey Tisdale

Romney Richard

Also in attendance: Brenda Napolitano, Isabelle Onsen, Becker Rutledge, Maggie Viteri, Jackie Viteri and Telmo Viteri.

 

Previous meeting minutes approval.

MOTION to approve the meeting minutes from 6-19-09 and 7-8-09 with Ms. Guidry’s changes to each. Seconded by Ms. Richard. Unanimous approval.

Accountant

Not a lot going on in the accounting realm beyond the movement of accounts to seek higher interest rates on the security district funds.
CD came due and Whitney’s rate was relatively small so we removed the money and put it into Guaranty and also Liberty Bank.
Received check for $14,000+ deposited into Liberty Bank.

Status of Cooperative Endeavor Agreement

Today, Ms. Guidry submitted a final draft of the Cooperative Endeavor Agreement back to the City.

Status of Insurance

Got a verbal acceptance from an underwriter for commercial general liability coverage, public officers and employment practices coverage and police professional liability coverage. Floyd, West and Company is the underwriter.
Eustis is the broker we have been utilizing to find insurance.
Insurance company is willing to insure us with the reciprocal indemnity agreement.

Financial Report

Ms. Rutledge will email us the financial report and Mr. Tisdale will post the financials on the website.

Update on Cars

Cars have been ordered and we are still awaiting their arrival. Original estimate was 60-120 days.
Major Norton has told Ms. Guidry that his officers are ready to begin work with the Security District with officers who have their own take home cars.
Terms of Commissioners
The initial commissioners all serve 3-year terms.
After the initial commissioners serve, then the board members will be appointed according to Paragraph 4 section D. MCNO will appoint 4 (one from city park triangle) and Parkview will appoint 1. Those commissioners will serve staggered terms. 1, 1-year, 2, 2-years and 2, 3-year terms. After the staggered terms, all new board members do 3 years terms at staggered starts.

Status of Bylaws

Ms. Gannon was not at the meeting. She is handling the bylaws. She will report to us at the next meeting.
MOTION by Ms. Richard to defer the topic to the next meeting. Seconded by Ms. Guidry. Unanimous approval.

New Meeting Location

MOTION by Ms. Henderson to meet at Grace Episcopal from here on. Seconded by Ms. Guidry. Unanimous approval.

Night Out Against Crime

August 4, 2009
Need to create/print updates for distribution at Night Out Against Crime Parties. Corey and Romney will help with this.

Resolution from Liberty Bank

MCSD has opened a savings account at Liberty Bank.
MOTION by Susan Guidry to ratify the opening of the account at Liberty Bank and to adopt the resolution for the account. Seconded by Romney Richard. Unanimous approval.

MOTION by Ms. Guidry to adjourn 7:20 PM. Seconded by Ms. Richard. Unanimous approval.

midcityMeeting Minutes, 7/16/2009
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Meeting Minutes, 7/8/2009

Topics Covered

  • New Meeting Location
  • Placement of Funds
  • Procedures regarding finances
  • Cooperative Endeavor Agreement
  • Car logo and phone number

These minutes are approved.

Attendance:

Angela Henderson

Corey Tisdale

Susan Guidry

Also in attendance: Hervyn Guidry, Joe Laura, Brian Dickinson, Judy Shceurer, Sally Tucker, Sharon Olson

 

New Meeting Location

ACTION ask Ms. Betty for space every third Thursday at 6:30p.

 

Placement of Funds

  • Best rate is Guarantee and Trust at 2.47 – we can move $90K there.
  • Prefer to keep CDs to 6 months maximum.
  • Liberty bank has a corporate savings account at 1.8% – 2 free withdrawals per month, $1 per withdrawal past third withdrawal.
  • Liberty also has corporate checking but we will not need that type of account. Our checking is with Capital One.

MOTION by Ms. Guidry to take the money in Whitney Account and move 90K to Guarantee and Savings to their money market and the remainder to a new corporate savings account at Liberty Bank in Mid-City. Second by Ms. Henderson. Unanimous approval.

ACTION for Ms. Henderson to contact Guarantee and Trust to make sure the money market is FDIC insured.

MOTION by Ms. Guidry that if the money market account at Guarantee is not insured that we move the maximum amount to liberty bank and then also move any remainder at Guarantee and Trust into a FDIC insured. Seconded by Ms. Henderson. Unanimous approval.

 

Procedures regarding Finances

  • Idea to use a professional to manage our finances, to move this responsibility to Becker Rutledge.
  • Ms. Rutledge  needs the rest of the Whitney paperwork.
  • Need to forward addresses for bills so that they come to her office.
  • Ms. Rutledge will then be responsible for the cash management.

MOTION by Ms. Guidry that from this point forward Ms. Rutledge, MCDS’s accountant be given the responsibility to have bank statements arrive to her, for her to do cash management and to report to the board monthly at the MCSD board meetings. The original setup that 2 board members must sign all checks remains the same. Seconded by Ms. Henderson. Unanimous approval.

Cooperative Endeavor Agreement

  • The current cooperative agreement is not signed so it has no current legal standing and should not be distributed.
  • Cooperative Endeavor agreement was created after the legislation was voted on. It is still a working draft that the city is making changes on.
  • The changes that are coming forth from the meeting on Monday include:
    • If the city violates the agreement by not giving us the services that would normally be there without the security district, then we could cancel the agreement, then they would incur costs of the changes the MCSD would need to make. The city attorney said the City will not pay us the reasonable incurred costs for us having to move our agreement from NOPD to another form of Patrol
      • Those costs would include changing decals but would be fairly negligible.
    • The city wants a reciprocal indemnification agreement. Thus the city agrees that if the officers do something wrong, then if there is a lawsuit, then if MCSD is named in the lawsuit, then the city will indemnify us and the city will pay for any fees.
      • If we as the board wrongs, and if we are sued and the city is also sued, then we will defend and indemnify the city. The problem may come in where an officer causes an injury, the person sues and the person sues both the city and the MCSD and it could be sought that the board is directing the actions of the officers.
      • Ms. Guidry is still working on the reciprocal agreement clause.
    • Also changed was some language in the beginning of the contract, the city would like to put some language in the contract that the city reasonably anticipates tangible and intangible benefits, reducing crime, increasing a sense of protection for citizens, etc.
  • Corey needs to know where he needs to be in able to sign the CEA. Susan will check on this.

 

Car logo and phone number

  • Ronnie has decal. The city is ready to attach our decals as soon as the cars arrive.

 

MOTION to adjourn by Ms. Henderson at 7:47. Seconded by Ms. Guidry. Unanimous approval.

midcityMeeting Minutes, 7/8/2009
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Meeting Minutes, 6/19/2009

Topics Covered:

  • New meeting place
  • GPS for patrol cars
  • Status of cars
  • Status of insurance
  • Status of Cooperative Endeavor Agreement
  • Night Out Against Crime
  • Term length of commissioners

These minutes are approved.

Attendance: 
Colleen Boyle-Gannon
Angela Henderson
Susan Guidry

Also in attendance: Denny Dougan, John Beale, Angela Bernard, Becker Rutledge

Motion to approve last minutes meetings. Seconded by Susan Guidry. Unanimous approval.

Need to brainstorm a better idea for a place to meet!!!!!!
ACTION – Colleen will check on Presbyterian church.
ACTION – Angie will check with grace Episcopal

GPS

Is there a way to track where the officers have driven and put this information on the website?

CARS –
ACTION – Check with Corey to see if MCSD logo is complete for when cars arrive.

INSURANCE –
Can Get directors and officers coverage with Travelers Insurity of America – 3 year policy term, per policy year, 1 million dollar coverage, it’s a claims made policy, there is no deductible for claims brought against individual directors, there is a 5000 deductible for claims brought against the organization.
Covers wrongful acts made by the organization or the board members including errors, misstatements, misleading statements, wrongful acts.
Also included is employment practices – will learn more about this coverage to see if needed.
3 year policy premium is $5070, payable at $1690 annually.
As far as general liability coverage – they are still looking at this. The brokerage company was going to meet this afternoon on this issue. It did seem that one company did express interest.

COOPERATIVE ENDEAVOR AGREEMENT
Idea to set a meeting ASAP with Head and Midura to get their support and assistance in getting the contract signed and complete.
ACTION Angie and Susan will email Cwm Head and Midura to arrange meeting.

NIGHT OUT AGAINST CRIME
Best strategy would be to drop off fliers to night out against crime beforehand to organizers.

TERM LENGTH FOR COMMISSIONERS
ACTION for all board members to go read term language on the legislation.

MOTION by Angela Henderson to adjourn 7:30 PM. Seconded by Susan Guidry. Unanimous approval.

midcityMeeting Minutes, 6/19/2009
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Meeting Minutes, 5/21/2009

Topics Covered:

  • Cars
  • Insurance
  • Cooperative Endeavor Agreement
  • Disclosure Forms

These minutes were approved on 6/19/2009.

Attendance: 
Colleen Boyle-Gannon
Angela Henderson
Susan Guidry

Also in attendance: Becker Rutledge, Sgt. Ronnie Stevens

CARS
Checks were received and cars have been ordered. Cars will arrive here sometime between 60-120 days but probably closer to the 60-90 day mark.
We will need an additional check for outfitting the unmarked car
Need to ask Corey for update on decal. Need to get that to decaling place so that we are ready to go as soon as the cars come in.

INSURANCE
We have sent in the application for several coverages including directors liability, employer’s coverage and general liability. We are just waiting for quotes from underwriters. That will take 2 weeks and then we will decide which coverages we will need and can afford.

COOPERATIVE ENDEAVOR AGREEMENT
Next month we should have the cooperative agreement signed.
Fred Wild is out of town for 2 weeks so Vick Tappia has taken on the contract and is working with Chief Boyales (SP?), the Chief of Operations to decide if any changes need to be made.
As soon as we get the contract signed there will only be 1-2 days of budget/code/routing with the payroll people so that we can ensure the officers will get paid. After that, we can get patrols on the streets. The patrols will become 24/7 once the cars on order arrive.

DISCLOSURE FORMS
Colleen Gannon, Susan Guidry and Angela Henderson sent in their forms.
Not sure on Romney Richard or Corey Tisdale as they were not present at the meeting.

MOTION by Angela Henderson to adjourn 7:30 PM. Seconded by Susan Guidry. Unanimous approval.

midcityMeeting Minutes, 5/21/2009
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Meeting Minutes, 4/17/2009

Topics Covered:

  • Approval of Meeting Minutes
  • Discuss car updates
  • Discuss insurance updates
  • Discuss contract updates
  • Discuss cell phone updates
  • Discuss newsletter updates
  • Discuss survey updates
  • Discuss bank accounts and check status
  • Discuss possibly ordering a noise monitor
  • Discuss Personal Financial Disclosure Forms for commissioners
  • Discuss who will have the responsibility of paying the bills
  • Discuss getting voicemail system and if so, how it will be monitoring?

These minutes are pending approval.
Attendance:

Board Members:

  •  Colleen Boyle-Gannon
  • Angela Henderson
  • Susan Guidry
  • Corey Tisdale
  • Romney Richard

Also in attendance: Becker Rutledge

Approval of Meeting Minutes
MOTION made by Angela Henderson to approve meeting minutes from March 19, 2009 Meeting, seconded by Romney Richard. Unanimous approval.
Meeting minutes from April 2nd, 2009 will be approved and voted on in the subsequent meeting.

OLD BUSINESS

Discuss car updates
Everything that can be set in motion has been as far as ordering. However, the ordering cannot be finalized until the cooperative agreement is signed.

Discuss insurance updates
Zack from Eagan Insurance is trying to help us however we have not had progress with Eagan.
Eustis insurance is no longer calling Susan Guidry back.
Gillis Ellis and Baker sounds promising and is working with Susan. They haven’t yet agreed but it seems they are open to it.
May need to consider AIG or other insurers.
The type of insurance we are needing is a secondary liability coverage.

Discuss contract updates
Supt. Riley is fine with the contract. Ronnie is going to make sure the contract is hand delivered to the right people tomorrow. Ronnie is following it through. Corey will need to sign before Nagin signs.
After it goes to City Attorney it goes through City Administrative Office and then it goes to Nagin’s office for him to sign.

Discuss cell phone updates
Romney has purchased the cell phones including 1 blackberry and two regular phones that have walkie talkie capability and voice dialing. We have the contract for 2 years.
The phone number for Ronnie Stevens is 330-2041. The phone is unlimited as far as minutes.
Total cost for all 3 phones, $159.35 per month. Total cost of phone equipment (the phones/chargers) is $572.37 total.
We purchased insurance for the blackberry but didn’t for other two phones as the customer service rep said it was not worth it.
The owner of the company who sold us the phones is a Mid-City resident!

Discuss newsletter updates
Newsletter is almost complete. Romney has done some editing and she would like us to review the newsletter before it goes out.
MOTION by Angela Henderson to assign the title “MCSD Managing Officer” to Ronnie Stevens.  Romney Richard seconded. 4 in favor. 0 opposed.

Discuss survey updates
Survey is finalized.
Angie will need to post the survey online so that we can include the link in the newsletter.
MOTION by Romney that the survey is finalized and is to be distributed to citizens within the MCSD. 2nd by Angela Henderson. 4-0 in favor.

Discuss bank accounts and check status
Whitney Bank and Capital One will both require 2 signatures of any two board members.
Guarantee Savings on Canal – paperwork is ready. Money Market account. ~1.1% interest rate. They cannot monitor the two signatures but we can monitor that.
Account with Capital One that Romney’s past security district group had is around $753.77. It was decided that it would be a good thing to donate the money to something that will improve security in the neighborhood.

NEW BUSINESS

Discuss possibly ordering a noise monitor
It was decided that we need more information on the subject of the noise monitor before we decide whether or not to spend the money on the monitor.
Questions include: How would we coordinate the use? The training? How exactly is the noise ordinance enforced? What are the penalties for noise violation? What are the procedures? What about neighbors who throw parties and have loud cars? What successes and failures has the French Quarter had with their noise monitor?

Discuss Personal Financial Disclosure Forms for commissioners
Board members will fill out the forms, make copies, fax the copies and send the originals to the Louisiana Board of Ethics by certified mail.

Discuss who will have the responsibility of paying the bills
MOTION by Romney Richard that Becker Rutledge pays the bills and keeps all financial records. Seconded by Susan Guidry. All in favor unanimous.

Discuss getting voicemail system and if so, how it will be monitoring?
Corey gets 10-15 emails per week. And now he is getting 4-5 calls per day for the last 3 days. This is because the assessor’s office sent out incorrect tax bills that did not include the security district fee. Now, people are getting delinquency fees for the security district not being paid, although the city never billed them originally.
Concern about having to have Ronnie responding to all of the complaints. We would not want to overwhelm Ronnie with this. Also concern that if assessor needs to reach a board member, we want to make sure he has a phone number for a board member.
Corey will distribute phone calls to board members directly so that we can share the burden of calling each concerned citizen back.

MOTION to adjourn made by Angela Henderson at 8:00p. Seconded by Susan Guidry. Unanimous approval.

midcityMeeting Minutes, 4/17/2009
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Meeting Minutes, 4/2/2009

Topics Covered:

  • Ordering of cars
  • GPS for cars
  • Gas/Maintenance/Insurance for cars
  • Putting dollar limits on motions made

These minutes are pending approval.
Attendance:
Board Members:

  • Colleen Boyle-Gannon
  • Angela Henderson
  • Susan Guidry
  • Corey Tisdale

Also in attendance: none

Ordering of cars
It was decided by the board that in general we need to make sure we are asking enough questions. We need to fully understand each decision, purchase, etc.
There was some question on the unmarked car and the reasoning for having the car. It was decided that there was confusion because different board members spoke with different officers at different times and because information was not readily shared between board members.
Idea came up that we should ensure we are emailing everyone, the whole board group, all the time so that everyone stays in the loop.

GPS for cars
At Willie Davis meeting, we heard that GPS was included in the package with the cars. The GPS will allow us to have a history of where the unmarked and marked cars are going.
There are also $250 GPS systems that can be purchased in addition to this – an independent service.

Gas/Maintenance/Insurance for cars
City will pay for gas, maintenance and insurance. Without the unmarked, take home car, the coordinating officer probably would not have a car to use. Unmarked cars are not to be used for personal use except to go to and from work. However it was agreed that some other short personal trips are to be expected

Putting dollar limits on motions made
Discussion that it’s a good idea to indicate a maximum dollar amount when discussing ordering of resources for the security district. Colleen has been charged with bylaws and will research this.

MOTION by Angela Henderson to order 2 marked cars and 1 unmarked car. The unmarked car being the car for the use of the MCSD Coordinator for take home use. Seconded by Susan Guidry. Unanimous approval.

MOTION by Angela Henderson to order computers for installation in each of the 3 cars we order. Seconded by Susan Guidry. Unanimous approval.

MOTION by Angela Henderson to restrict the car budget to $45,000 per car. Seconded by Susan Guidry. Unanimous approval.

MOTION by Angela Henderson to adjourn 6:38pm. Seconded by Susan Guidry. Unanimous approval.

midcityMeeting Minutes, 4/2/2009
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Meeting Minutes, 3/19/2009

Topics Covered

  • Approval of Meeting Minutes
  • Vote on Lawyer
  • Vote on Board of Liquidations
  • Cooperative Agreement Update
  • Bank Accounts Update
  • Insurance Update
  • Car Update
  • Cell Phones Update
  • Bylaws Update
  • Info from NOPD
  • Newsletter Discussion

These minutes were approved on 4/19/2009.

Attendence:

Board Members:

  • Colleen Boyle-Gannon
  • Angela Henderson
  • Susan Guidry
  • Corey Tisdale
  • Romney Richard

Also in attendance:
Citizens: Joseph Brock, John Caron, Raul M Jackson, Ben Claassen, Susa Barre.
Officers: Doug Eckert, Harold Chambliss, Ronnie Stevens, Chris Cambiatti

Approval of Meeting Minutes
MOTION made by Angela Henderson to approve meeting minutes from March 1 Meeting, seconded by Susan Guidry. Unanimous approval.

OLD BUSINESS

Raymond Landry update
Fees agreed upon are at $125 per hour for all services rendered.

Board of Liquidations
From last month, we moved to reevaluate the use of the board of liquidations next month based on the success we have in collecting money from City Hall this month.
MOTION by Angela Henderson to leave our check collecting system as is. Susan Guidry seconded this motion. Unanimous approval.

Cooperative Agreement
Need for Norton to review and give us feedback if any.
Handed it out to officers including Cambiatti. It is also in FJ’s hands.
Sounds like we need to send to City Attorney’s office.

Bank Accounts
Monies have been deposited in Capital One and Whitney Bank.
In the process of opening an account with Gulf Coast.
FDIC insured limit is $250K so we aim to limit each account to a maximum of $250K.

Success in finding insurance
Eagan has sent out our insurance to several underwriters but we have received no response.
Got contact info for Lakeview’s insurance from Doug Eckert – Eustis Insurance, looking into this.

Car update
Major roadblock: no cars in stock. Recession has forced a downsizing of plants that offer decaling for police vehicles. There is now only one plant in Canada and we are looking at a 60-120 days turnaround time.
$38K is the general cost including decal, basic police package, computer, camera
Cameras are in car not to watch criminals but to watch officers. Cameras are expensive, $5K and must be replaced. These cameras go down often and when they do the car AND the camera must be in the shop together.
License plate reader – currently on a test pilot series, only auto theft group have access to this and the 1st district, and NOPD is not currently authorized to install the license plate reader.
Ronnie’s car will come online sooner because it doesn’t need decaling.
MOTION by Angela Henderson to reevaluate need for cameras at September Board Meeting. Seconded by Romney Richard. Unanimous approval.

NEW BUSINESS

NOPD MCSD startup discussion
Start-up – In Lakeview they started w/a lot of officers using take home cars. As soon as Lakeview vehicles were purchased, officers started using the Lakeview cars.
Could start by paying a detail, see who has cars, see how this works but then we would have to insure the officers – highly expensive, not feasible.
Parkview is shutting down their patrol services at the end of this month.
Detail rates – are higher than overtime rates
Overtime rates – $35/hr would be at the higher end, this will vary based on the officer’s hourly rate
Overtime can not exceed 24 hours per week legally per officer.
Ronnie is our contact – we need to have everything go through Ronnie as far as officers, ordering, etc.
Will need to wait for cooperative agreement for Ronnie to start.

Updates on bylaws
Colleen got examples from Shelly Landrieu of other districts’ bylaws from uptown Security District

Cell phones
Romney will keep track of the status.
We need to purchase and include main cell number in 1st newsletter
MOTION by Romney Richard to go through the police department’s office of technology for cell phone equipment. Seconded by Angela Henderson. Unanimous approval.
MOTION by Angela Henderson to authorize Romney Richard to sign a cell phone contract on behalf of the MCSD. Seconded by Susan Guidry. Unanimous approval.

Status of determining how notice of meetings will be given and communications
Meeting with city on open meetings law, we should learn more then.
MOTION to defer determining notice of meetings and how to communicate meetings to public until after seminar with city on March 31st. Seconded by Angela Henderson. Unanimous approval.

Survey – review of draft
Need to include this in newsletter for those who cannot go online to fill out the newsletter.
Survey will give us an idea of what the sentiment is and then what it is in the future.
Also what the general sentiment is as far as how we want the officers to do their patrolling.
We can use PO Box of Romney Richard as return address for surveys

Newsletter Additions
Some questions on what should be in the newsletter.
Request for additional entries.

MOTION to adjourn made by Angela Henderson at 8:05p. Seconded by Romney Richard. Unanimous approval.

midcityMeeting Minutes, 3/19/2009
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